General Features

Users - Unlimited

Companies & Databases - Unlimited

History - Unlimited

Standalone Software - Yes, with capability of producing a journal entry for use with an external general ledger software.

General Ledger Interface - Available but not required.

Project Tracking - Track individual employee payroll expense to various projects.

Security - Company level and menu-level security.

Data Reliability - Uses latest client/server technology from Microsoft®, ensuring data security and reliability.

Reminders - System reminders can be set up to alert you when certain processes need to be performed or when taxes are due. (For example, pay your employee medical insurance bills on the 15th of the month or pay your taxes when your Federal Tax Liability account is greater than zero.)

Automatically Receive Product Updates - Option to have software automatically check for product updates on a regular basis and alert you to their availability.

Built in Data Backup Processes - Easily back up your data and keep multiple copies of the backups available in case you need to restore your data.

All 50 States Tax Calculations Included - All 50 State tax calculations are included as well as unemployment, disability, and some local tax calculations. If your local tax is not included, you can easily add it using the supplied examples.

System Setup & Use

Our Payroll can drastically reduce your processing time, saving your company money. Tools and wizards are included to help you set up the system correctly and easily. For more complex needs, fields and codes are designed to be changed to meet each company's needs.

Employee Import Tool - The Employee Import Tool is used to import employee data from a prior payroll application, or employee information from another application (such as HR software), into Payroll. The import tool eliminates the time to manually enter employee data, along with minimizing data entry errors. This is an excellent option for those processing payroll for multiple companies, and for larger companies that add many employees as an ongoing process.

System Setup Wizard - Set up the software quickly and easily using the New Database Wizard.

Customizable User Interface - Easily set up the user interface to show those menu selections that you use most often in a Quick List.

General Ledger Setup

Detail or Summary - Post check detail to the general ledger or summarize by account number.

Split Expenses - Option to automatically split employer paid tax expense to those profit centers where the employee worked.

Employee Setup

Setting up employees in Payroll is made easy with the ability to copy from existing information. Additional employee information can be set up and stored in the system, such as employee photos, and links to forms such as the resume, W-4, or any form you choose. Unlimited user-definable fields can be set up for tracking any information you decide is necessary for your company.

Employee Import Tool - The Employee Import Tool is used to import employee data from a prior payroll application, or employee information from another application (such as HR software), into Payroll. The import tool eliminates the time to manually enter employee data, along with minimizing data entry errors. This is an excellent option for those processing payroll for multiple companies, and for larger companies that add many employees as an ongoing process.

Copy Existing Employee Information - For quick setup of new employees, copy existing employee information.

Mass Update - Update all employees at the same time using the mass update function for quick employee maintenance.

Add, Edit, Delete - Add, edit, delete, and list employee information all from one menu.

Employee Picture - Link to an employee photo stored at a location of your choice (separate from your payroll database).

Employment Forms - Link to various employment forms (resume, application, W-4, I-9, etc.) at a location of your choice (separate from your payroll database).

User-defined Fields - Unlimited number of user-definable fields available for tracking any information you decide is needed for each of your employees.

Employee Forms Setup

Tracks agricultural employee wages separately:  Setup of employees lets you specify which of your employees are agricultural employees (their wages must be reported on Form 943) and which are non-agricultural (their wages are reported on Form 941).

Tracks agricultural employee Federal tax payments separately: Payment of Federal taxes for agricultural employees are kept separate from non-agricultural employees so they can be properly reported on Form 943 (agricultural) or Form 941 (non-agricultural).

Third party Sick Pay: Employees receiving third party sick pay can be properly reported on their W-2 forms.

Retirement Pay / Pre-tax Deductions: Easily set up any retirement plan deduction and properly report amounts on W-2 forms

Employee Pay Setup

Payroll is ideal for employers who need to pay employees in a variety of ways...at different rates during the day or season, or from one job to the next. Each pay check can have a combination of multiple piece work and hourly rates, with work group and project tracking. A wide variety of deduction and earning codes are available to use, or you can set up an unlimited amount of your own codes to pay your employees the way you choose.

Deduction Codes:

• System comes with pre-defined deduction codes that can be used with no user setup required. Unlimited user-defined deduction codes can be added to the software supplied list.

• Modify pre-defined codes to fit your company, or define your own.

• Add, edit, delete, and list deductions from one menu.

• Deductions can be scheduled to be taken at specific times. For example, a deduction that is taken only on the first and third checks of each month.

• Multiple calculation capabilities: one time, percentage, flat amount, etc.

• Deduction limits can be set by check, month, quarter, annual or lifetime.

• Retirement plans can handle both employee deduction limits and employer deduction limits.

• Effective dates (date when the deduction will start to be used) are available so deductions can be set up in advance and take effect at a specified date.

Earning Codes:

• System comes with pre-defined earning codes that can be used with no user setup required. Unlimited user-defined earning codes can be added to the software-supplied list.

• Modify pre-defined codes to fit your company, or define your own.

• Add, edit, delete, and list deductions from one menu.

• Effective dates (date when the earning will start to be used) are available so earnings can be set up in advance and be available for use on a specified date.

Paying Employees

Paying your employees becomes an easy process in Payroll! Choose to enter detailed time sheets, or easily enter details by using pay defaults. Pull pay data directly from most time clocks into the system. Select hourly employees separate from hourly employees, bi-weekly versus weekly, and more. Save time by copying previous pay runs and use it as a starting point for a current pay run. You can even have more than one pay run in process at the same time, for example pay runs for separate departments. With Payroll, paying employees becomes a simplified process, making pay day a lot less stressful for you!

Time Entry:

• Time Clock - Time Clock enables employees and supervisors to enter time online, from any web-enabled device where the internet is available. Employees and supervisors can manage time entry online, and that information can be imported directly into Payroll.

• Time Formats - You can enter the actual hours worked or you can enter a start and stop time and let the software calculate the actual hours worked based on those times.

• Work Group Time Sheets - If you have several employees who are paid for the same work (common in agricultural situations where several employees work as a "group" doing piece work labor), you can easily select the employees in the group and enter time sheets once and let the software copy the time entries to all selected employees.

• Minimum Wage Calculations - If you have piece work employees, you have a need to verify you are paying at least minimum hourly wage to those employees. This software has the processes you need to calculate and adjust pay, if necessary, to meet those requirements.

• Shift Differential Pay - System has unlimited capability to handle various employee shifts and the differential pay associated with those shifts.

Employee Selection/Processing:

• Entry Methods -Employee pay can be entered as totals for the pay period (the most common method) or daily time entries can be made and the software will summarize them for the pay period.

• Quick Selection of Specific Employees to Pay - Easily select salaried employees separate from hourly employees or select only employees with time clock entries or select only those employees paid bi-weekly versus weekly. Multiple selection criteria available.

• Multiple Check Runs Active at Once - You can have more than one pay run in process at the same time. For example, start entering pay for the next pay period before processing the current payroll.

• Copy Previous Pay Runs - Easily copy a previous pay run and use it as a starting point for a new pay run. This allows you, for example, to very quickly select the same employees paid the previous week.

• Salary Time Allocation - If you have salaried employees whose pay you want to allocate to several departments or projects, you can easily do so with the Salary Time Allocation feature.

• Vacation / Sick Time Calculations - Very powerful vacation and sick time calculation and tracking is included in the software. Award vacation on a pay period or other basis using years worked or actual hours worked as a criteria for awarding vacation and sick time.

Checks:

• Preview - Preview pay before printing checks.

• Check Formats - Several different check formats are available for your use including a full size 8.5" x 11" check that uses a longer stub letting you see more details regarding your earnings, deductions, and taxes.

• Bilingual Check Stubs - Check stubs printed in English, another language or both if the two stub check option is selected.

• Liability Checks - Print checks for all liability deductions including; insurance, 401K plans, taxes, etc.

• After-the-Fact Checks - Easily enter manual checks.

Direct Deposit:

• Bank Accounts - Deposit to unlimited bank accounts per employee.

• Direct Deposit Stubs - Print stubs for direct deposit advice to give employees.

• Publish Pay Advice Module - The Publish Pay Advice module provides a secure website where employees who receive direct deposit, can view an electronic version of their pay advice.

• One-time Paper Check - Easily issue a one-time paper check, instead of a direct deposit check, for bonus or profit sharing purposes.

• Bank Options - You have the flexibility of choosing the bank you wish to work with.

• Direct Deposit Deduction Accounts - Deposit funds for employee deductions directly to third party payees, such as HSA or 401K management companies.

Tax Filing & Forms

Federal Forms:

• Print or eFile - All of the major Federal tax forms can be printed on plain white paper or eFiled from a single payroll menu selection.

• Annual 940 Form - Payroll data easily transfers to the annual 940 Form (Employer's Annual Federal Unemployment FUTA Tax Return) where it can be reviewed, edited, and then either printed on plain paper or eFiled.

• Quarterly Federal Tax (941) Form - Payroll data easily transfers to the quarterly 941 Form (Employer's Quarterly Federal Tax Return) where it can be reviewed, edited, and then either printed on plain paper or eFiled. System transfers only the non-agricultural employee wages to the form, making it possible to keep both agricultural and non-agricultural employees in the same database.

• Annual Federal Ag Tax (943) Form - Payroll data easily transfers to the annual 943 Form (Employer's Annual Federal Tax Return for Agricultural Employees) where it can be reviewed, edited, and then either printed on plain paper or eFiled. System transfers only the agricultural employee wages to the form, making it possible to keep both agricultural and non-agricultural employees in the same database.

• Hiring Incentives to Restore Employment (HIRE) Act - Payroll lets you take advantage of two tax benefits that are available to employers who hire previously unemployed workers. These tax benefits are part of the Hiring Incentives to Restore Employment (HIRE) Act. Within employee setup, a field is available to track which employees are eligible for the HIRE Act.

• W-2 Form - Payroll data easily transfers to the W-2 form where it can be reviewed, edited, and then either printed or eFiled. A complete fulfillment option is available that includes the printing and mailing of the W-2 form to your employees.

• 1099 Forms - Print or eFile major 1099 forms including 1099 NEC and 1099 MISC.

State Forms:

• Over 200 State Forms Available - Over 200 State Forms (Tax Deposit, Unemployment and New Hire reports) are available for printing or eFiling. The data for these reports is easily transferred from payroll to the form where it can be reviewed, modified as needed, and then printed on plain white paper ready to submit or eFile.

Electronic Filing:

• Complete State and Federal Fulfillment - An option is available for both W-2 and 1099 printing that allows you to eFile the State and Federal information and then have the employee copy of the form printed and mailed to the employee by the same process used for eFiling.

• Federal Forms Available for eFiling - W-2, W-3, 1099, 940, 941, 943, 944, 945, I-9.

• State Forms Available for eFiling - State Unemployment, State Wage, and New Hire report.